========== OPCUG BOD list ==========
From: "Jocelyn Doire"
To: "BOD"
Subject: RE: 2006 03 BOD Meeting Minutes
Date: Mon, 20 Mar 2006 23:30:37 -0500
Hi Brigitte,
I'm having a bit of trouble to understand the dates for the contest, so I
did the following calendar: it has the dates for the general meetings, the
BOD meetings, the deadlines to submit articles for the newsletters (the
Sunday following the BOD meeting), and the dates when the newsletter is
emailed (I assumed the following Wednesday).
I added a question mark beside the dates I was not sure.
At the last BOD meeting, we agreed that the winner of the contest would be
announced at the June meeting.
Based on what Chris wrote, the voting would start one day after the
emailing of the newsletter, so according to my calculation it would be on
May 25. As I recall, we said that the voting would end one day before the
general meeting, so that would be June 13.
I don't understand why articles for the contest needs to be submitted by
April 16, should that date be extended to May 21, the same date for the
submission of articles for the June's newsletter?
Please review the following calendar and let me know what should be
changed.
Apr 12 General Meeting
Apr 16? Last day for contest submission
Apr 18 BOD Meeting
Apr 23 Last day for newsletter submission
May 26? May's newsletter emailing
May 10 General Meeting
May 16 BOD Meeting
May 21 Last day for newsletter submission
May 24? June's newsletter emailing
May 25? Start of voting
Jun 13? End of voting
Jun 14 General Meeting, BBQ, Winner is announced
Jun 20 BOD Meeting
Joc
========== OPCUG BOD list ==========
From: "Brigitte Lord"
To: "BOD"
Subject: Re: Contest dates
Date: Tue, 21 Mar 2006 17:33:24 -0500
Joc,
Back in December, the contest rules were amended and a new deadline of April 16 was agreed
upon. That is what has been on the contest page since then. It was agreed at December's
BOD meeting. It also went out as an announcement when it was changed.
If you don't mind, I'll leave it at April 16. I don't think there will be any submissions
past that anyway, and I don't want to make another announcement about the rules changing
again.
From December's BOD minutes:
The last valid article for the
contest is due for the May's newsletter, and the deadline for
the vote will be 2 days before the June's meeting.
Brigitte
========== OPCUG BOD list ==========
From: Bob Thomas
To: "BOD"
Subject: RE: 2006 03 BOD Meeting Minutes
Date: Tue, 21 Mar 2006 07:01:31 -0500
Perhaps it would be a good idea for the journalistic activities across and
within Newsletters to be added to the list, Joc.
Receiving and reviewing submissions, Layout, Content and Format within and
across issues are all activities that do require the newsletter editor's
time to prepare issues to be sent to the printers.
Bob T.
========== OPCUG BOD list ==========
From: "Jocelyn Doire"
To: "BOD"
Subject: RE: 2006 03 BOD Meeting Minutes
Date: Tue, 21 Mar 2006 17:59:32 -0500
Hi Bob T.,
my main objective for listing some dates in my previous message was to try
to understand the reason why the April 16 was selected for the deadline to
submit articles for the contest.
There has been some discussion to get someone to help Brigitte to collect
material for the newsletter, but as far I as know, there has been no
problem with the scheduling.
Your message gave me the idea to make a calendar for the OPCUG, I hope that
some will find it useful.
https://opcug.ca/history/calendar.htm
Joc
========== OPCUG BOD list ==========
From: Jocelyn Doire"
To: "BOD"
Subject: Calendar
Date: Fri, 31 Mar 2006 14:42:25 -0500
Hi,
I've improved some more the calendar by changing the colours of the days of
the weekend (visible only in IE) and removed the empty cells at the
beginning of the months.
I was not quite happy with the size of the logo, so I did another one that
is 100px wide https://opcug.ca/history/logo/opcug100.png.
I've tried to add some more dates, but I found out that many of them are
not so easy to pin down.
The constitution says "The Annual General Meeting shall be held in January
or February", but traditionally we had the AGM in February, so I put it on
Feb 22.
The constitution says "The newly elected Board of Directors will assume
their duties following the Annual General Meeting", and traditionally we
had the BOD start at the next BOD meeting, so I put it on Feb 28.
The constitution says that the "Elections Committee [...] shall be
recruited by the Secretary each year, and announced to the membership at
least two months prior to the Annual General Meeting". Traditionaly, we
have announced that the end of the nomination period ends Dec 31.
I found no clear date for the start of the nomination period, but
traditionnaly we started in Nov and given the mention of the two months, so
I've put the start of the nomination period on Nov 1. That's the date I'm
the most unsure about.
Finally, I've added the date for the start of the best article contest.
Brigitte says the contest started in September, so I've put it as Sep 1.
Let me know if someone feel I should move or add a different date.
Joc
